ʔənʔa̓ či čə̓yəxʷ
Welcome, come in
Thanks to the Sheckler Foundation and their "Be The Change Initiative" the S'Klallam Community is enjoying a beautiful new skatepark! This is the first part of the recreation site dedicated to youth and families that will eventually be the host of a basketball park, dodge ball and other outdoor activities!
Federal law recognizes the inherent authority of Indian tribes and tribal organizations to exercise an employment preference for their own members and other Indians. This is often referred to as tribal or Indian preference.
Accordingly, preference in all aspects of employment with the Tribe will be given
1) First, to enrolled members of the Port Gamble S’Klallam Tribe,
2) Second, to Port Gamble S'Klallam descendents and parents of enrolled Port Gamble S’Klallam Tribal Member children,
3) Third to other Indians enrolled in any federally recognized tribe, and
4) Fourth to non-Indian candidates.
This preference is for the purpose of furthering the goals of self-determination and employment opportunities for the Tribe and its members.
|Hours per Week||Benefits|
|30-40||Medical/Vision/Dental/Life Insurance/401K/Short & Long Term Disability/Annual Leave/Sick Leave/Personal Leave/Birthday Leave/Funeral Leave/Holidays|
|20-29||401K/Pro-Rated Annual Leave/Pro-Rated Sick Leave/Pro-Rated Personal Leave/Pro-Rated Birthday Leave/Pro-Rated Funeral Leave/Holidays|
Print and Download Application Here
All Applications are due by 4:30pm of the closing date.
Port Gamble S'Klallam Tribe
31912 Little Boston Road NE
Kingston, WA 98346
|Noo-Kayet Executive Assistant||FT||December 1st, 2014||
|Front Dest Receptionist On Callptionist On Call||OC||December 1st, 2014||
***Click Here for Instructions and Application on How to Apply*** (Applications are required to apply for all positions)
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Noo-Kayet Development Corporation Board of Directors and senior management teams; organizes and coordinates business initiatives and external relations efforts; and coordinates special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and be motivated to advance the economic development interests of the Port Gamble S’Klallam Tribe. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects from conception to completion, be familiar with gaming rules and regulations, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities: Executive Support
- Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's commitments are met and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for access to and use of the CEO's time.
- Communicates directly with Board members, potential business associates, management staff, and others, on matters related to NKDC’s economic development initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines, through communication with the CEO appropriate courses of action, referral, or response.
- Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the Tribal environment, and keeping the CEO and other appropriate staff updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting business letters, NKDC correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organization.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with time-sensitive pressures.
Board Support and Liaison
- Serves as the CEO's administrative liaison to NKDC's board of directors, Tribal Council, and/or Administrative Staff as necessary
- Assists board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality with all business matters, and in relationships with all board members
- Adheres to compliance with applicable rules and regulations for gaming, as well as those set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Senior Management Liaison
- Participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending and documentation of all meetings
- Assists in coordinating the agenda of senior management team meetings and off-site meetings, and all-staff meetings
- Facilitates cross-enterprise coordination of travel and professional development
Communications, Tribal Council, and Organizational
- Ensures that the CEO's bio is kept updated and responds to requests for materials regarding the CEO and the organization in general for outside committees and boards
- Edits and completes first drafts for written communications, as directed, to Tribal Council and organization wide communications
- Maintains, updates, and assists in the development of policies and procedures for the organization
- Maintains an ongoing list and schedule of strategic initiatives and business plans, and at the direction of the CEO, tracks milestones for progress reporting
- Follows up on contacts made by the CEO in pursuit of strategic initiatives, and provides support for contract, business plan, and Proforma development
- Edits and distributes communications to economic development partners
- Bachelor's degree, or substantial work experience may be considered as substitution
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, tribal administration, and business partners
- Willingness to apply for, and ability to obtain a Tribal Gaming License from TGA
- Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
- Strong work tenure: five to ten years of experience in executive support, preferably with a tribal business organization and tribal gaming
- Experience and interest in internal and external communications, economic development, and business planning
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
- Regularly required to finger, handle, reach with hands and arms
- Frequently required to walk, sit, stand
- Occasionally required to lift and/or move up to 25 pounds
- Normal audio and visual acuity
- Must take and pass a pre-employment drug screen and background check
- Local, regional, and out of state travel sometimes required
The purpose of this position is: to receive visitors and telephone callers at the Tribal Center, determine the nature of their visit/call, and direct them to the appropriate person, telephone extension, or information; and to perform a variety of administrative duties to support office staff.
- Answer all in-coming phone calls. Forward calls to employee’s extension. Take messages for executive and administrative staff.
- Greet all visitors in a professional and polite manner and direct where appropriate.
- Maintain a tidy reception area at all times.
- Maintain the van sign out book and keys.
- Check for returned kitchen/vehicle keys.
- Place recycling bins by road.
- Maintain room reservation system on the website.
- Maintain file of Kitchen Applications.
- Issue Kitchen key to individuals and maintain key sign out sheet.
- Print out the Kitchen/Gym schedule for maintenance.
- Prepare all outgoing mail by stamping, return receipt requested, certified, UPS or Fed Ex pickup.
- Prepare weekly memo for printing and distribution by hand delivery and email.
- Maintain reception kitchen area ensuring coffee and hot water are available at all times.
- Rout in-coming faxes.
- Maintain general supplies for copier, printer, fax and postage machines.
- Maintain complete file system for outside applications such as DSHS, Commodities, etc.
- Secure Main Tribal Center at end of day by locking doors, turning off lights and emptying coffee/water carafes.
- Page staff/visitors and make public announcements through phone system.
- Other duties as assigned.
- Education/Experience: High School Diploma or Graduate Equivalency Degree (G.E.D.)
- Licensing/Certification: Must have a valid Washington State Drivers License.
- Personal/Computer Skills: Basic personal computer skills are required, as well as the ability to learn word processing, spread sheet and other software programs.
- Other: Strong customer service skills, excellent manners, professional image and strong initiative to help.
- Ability to work well with other Tribal staff and maintain positive public relations within and outside the community.
- Confidentiality is a must.
- Regularly required to use hands to finger, handle or feel and talk or hear.
- Frequently required to walk, sit, stand and reach with hands and arms.
- Occasionally required to lift and/or move up to 25 pounds.
- Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- Local, Statewide and out of state travel may be required.