RFP: Comprehensive Compensation Evaluation and Development

Request For Proposal

 

Port Gamble S’Klallam Tribe

Request for Proposals

Comprehensive Compensation, Classification and Organization Review and Analysis

 

Background of Tribe and Intent

Vision

“Port Gamble S’Klallam Tribe uses our many resources to maintain a proud, strong, healthy, educated community that uses innovation to ensure all our people enjoy a good quality of life.”

Mission: The mission of the government of the Port Gamble S’Klallam Tribe is to improve the quality of life for all tribal members.  We accomplish this through decision-making that considers future generations, competent administration and management, preservation and protection of our rich cultural heritage and natural resources, the enhancement of economic opportunities, and the protection of tribal sovereignty through determining our own destiny. 

Brief Description of Tribe

The Port Gamble S'Klallam Reservation is located on the northern tip of the Kitsap Peninsula in Washington State. It is situated on Port Gamble Bay, for generations an important natural resource for Native Americans. The Port Gamble S'Klallam Indian Tribe has been increasing its interaction with its neighbors in the North Kitsap area, making it known that it is concerned about issues related to growth, water resources and land use. By expressing these concerns and working with members of the surrounding communities the Tribe is taking its rightful place as a responsible citizen and custodian of the natural resources surrounding its home.

The Tribe is one of 29 federally recognized Indian Tribes in Washington State. The population of the Port Gamble S'Klallam Tribe is currently just over 1,131 enrolled tribal members. About half the tribal members reside on the reservation, along with other Native Americans and non-Indians.  More information about the Tribe can be found at the Tribe’s website:  www.pgst.nsn.us

 

Scope of Work

There are several key areas that need to be addressed immediately:

Compensation Analysis & Design

External Market Pricing – Salary Survey (specific to local area, Puget Sound, Washington)

Benefit Review

Job Analysis – Job descriptions

Job Classifications

Performance Evaluations Compensation

Succession Planning

Tribal Organization Tribal Wide and by Department

Deliverables:

Described below are the required deliverables that must be addressed in the RFP. The RFP cost can be delivered in one single price, but we prefer a cost breakdown.

Assessment: An onsite evaluation of current compensation and classification structure; including meeting with HR, Managers and Directors, Tribal Council.

Job Analysis: Review existing job descriptions; recommend modifications as appropriate, including job titles. Provide an external market salary survey to ensure position salaries are comparable to industry standards (benchmark), include all sources of information (and date) used to determine competitive market salaries.

Job Evaluation: Focus on a comprehensive evaluation and ranking system for all positions (or category of positions?). Develop a formalized base compensation plan; including ranking and evaluating each position’s impact and contribution to the organization, based on general and specific job qualifications, responsibilities, and characteristics. Make recommendations for any adjustments needed to assure internal equity and external competitiveness; slotting positions into salary grades based on their experience, education, performance and specialized skills; including interpersonal skills, independent judgment, mental processing/problem solving, and working environment.

Benefit Review: Review current benefit structure and research how it compares to similar surrounding organizations. Provide improvement recommendations if necessary.

Performance Evaluation: Evaluate current system for performance management and advise process that integrally links performance to compensation in a strategic, fiscally appropriate manner.

Succession Planning: Review the existing policies related to succession and make recommendations for planning, implementation and engagement.

Organization: Analysis of current organization overall as well as various tribal departments. Recommend changes if necessary, for enhancement of program performance and efficiency.

Implementation: Develop an implementation and communication strategy for the integrating the new compensation structure. How would those positions that are over or under compensated be addressed?

Cost Analysis: Perform cost analysis of implementing proposed changes as well as a proposed implementation schedule.

  • Proposed Schedule
    1. Tribe to release RFP by: July 9, 2019
    2. Proposals due by: July 31, 2019
    3. Tribe interviews and selects by: August 16, 2019

 

  • Proposal Requirements/Guidelines
    1. Letter of Interest and overall qualifications.
    2. Name of provider who will be responsible for the performance of any work assigned including all contact information.
    3. Detailed biographies and summary of the relevant experience of each provider who would be available to perform services on behalf of the Tribe.
    4. Description of the services provided to Tribal or other clients over the last three to five years, including examples of successful results as well as unsuccessful results.
    5. Three references from current or former clients, including tribal clients.
    6. A description of any costs that would be charged to the Tribe to provide the agreed upon services.
    7. Certification that the provider is in good standing in the state(s) in which they are licensed to practice (if applicable), and a list of the providers licenses and certifications to practice in Washington State.
    8. State in succinct terms your understanding of the problem presented or the service required by this RFP.

 

  • Procedures for Submission

Interested consultants are required to email a proposal to This email address is being protected from spambots. You need JavaScript enabled to view it. in addition to submitting two copies of their written proposal prior to 4:00 p.m., July 31, 2019.  Hard copy proposals should be submitted to:

ATTN: Lisa McDonald

Port Gamble S’Klallam Tribe

31912 Little Boston Road N.E.

Kingston, WA  98346

(360) 297-6228

For additional information or clarification please contact Lisa McDonald of the Port Gamble S’Klallam Human Resources Office, at 360-297-6228.

All material submitted in response to this Request for Proposals becomes the property of the Tribe and will not be returned.  

  • Selection Criteria (In no particular order)
    1. Experience and demonstrated record of success
    2. Reasonableness of fees
    3. Qualifications of provider(s).
    4. Explaining a clear vision for implementation of services .
    5. Organization, presentation and content of proposal.
    6. Ability to be available and flexible in respect to timelines.
    7. Availability to meet in person with tribal representative.

 

  • Rejection of Responses

The Tribe reserves the right to reject any or all responses to this Request for Proposals or to award a contract to the next most qualified candidate, based solely on the Tribe’s judgment, if the successful candidate does not enter into a contract with the Tribe within thirty (30) days after the selection of the provider by the Tribe.

  • Dispute Resolution and Waiver of Sovereign Immunity

Any candidate responding to this Request for Proposals should include a statement of their consent to the jurisdiction of the Port Gamble S’Klallam Tribal Court for the resolution of any disputes that may arise between the consultant and the Tribe along with their agreement that any waiver of sovereign immunity that may be included in a contract between the Tribe and the consultant will be limited to declaratory and injunctive relief in Port Gamble S’Klallam Tribal Court.

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